Driving for Work

10. Work Related Vehicle Safety (including Driving for Work)

This is section 10 of 11 to be included in your submission.

Driving for work includes any person who drives on a road as part of their work (not including driving to and from work) either in a company vehicle or their own vehicle, receiving an allowance from their employer for miles driven.

Although the driver is mainly responsible for how they drive, employers have a key role to play in managing and influencing the driver, the use of their vehicle and their journey to increase safety when driving for work.

Driving for work involves a risk not only for the driver, but also for their fellow workers and members of the public, such as pedestrians and other road users. As an employer or self-employed person, you must, by law, manage the risks ‘that may arise when employees drive on roads for their work.

Managing driving for work should form a core part of your company’s overall health and safety management system, regardless of whether you employ one employee or many.

Also included in this section is Work Related Vehicle Safety which includes Workplace Transport Safety.

Only evidence relevant to 2016 will be marked

To manage driving for work, you need to look at three key areas:

  • the driver;
  • the vehicle; and
  • the journey

Your programme for managing driving for work should include the following:

  • Driving for work policy
  • Planning
  • Putting into Practice
  • Measuring Performance
  • Reviewing Performance

Are all driving for work risks included in your driving for work policy?

Evidence of the implementation of the organisations driving for work policy and the tackling of specific risks such as those below [non exhaustive list] should include:

  • Training
  • Driving Licence
  • Authorisation to drive
  • Walk around checks
  • Health checks
  • Drivers handbooks
  • Additional driving, e.g. defensive driving, advanced driving
  • Notification of accidents
  • Load carrying, e.g.. loads, dangerous substances
  • Has the organisation identified the carriage of dangerous goods relating to the organisation
  • Use of handsets, e.g. mobile phones, music players, etc.

The above list is non exhaustive.

Specifically, for Work Related Vehicle Safety, the tackling of specific risks such as those below [non exhaustive list] with evidence provided should include:

  • The management of of workplace transport safety
  • Vehicles and mobile plant/machinery risks within the workplace
  • Consideration for cars, deliver vans. large good vehicles, forklift trucks, container handlers, rubber tyre gantries, also not forgetting employees or visitors’ motorcycles and bicycles.
  • Loading / unloading bays /  or loading / unloading arrangements
  • Load securing
  • Safety signage
  • Internal road and car parking layout and marking
  • Safe pedestrian access and egress for employees, contractors, suppliers and visitors [pedestrian / vehicle separation]
  • Warehousing safety

Driving for Work Award (sponsored by Merrion Fleet Management Ltd.)

The Driving for Work Award, as part of the overall Occupational Safety Awards, requires entrants to demonstrate evidence of the following in relation to driving for work: policy, planning, practice, measuring performance and reviewing performance. It also includes Work Related Vehicle Safety.

The entrant who scores highest in Section 10 relating to Work Related Vehicle Safety (including Driving for Work) will win the “Driving for Work Award” sponsored by Merrion Fleet Management Ltd. This award will be made in addition to whatever other award the successful organisation has achieved.

Download the awards guide [prompt list] [pdf; 219kb]

See section 11: Demonstration of Superior Performance in Health and Safety