Work Related Vehicle Safety

12. Work Related Vehicle Safety (including Workplace Transport Safety and Driving for Work)

This is section 12 of 12 to be included in your submission.

For the purposes of the awards, Work Related Vehicle Safety comprises of Workplace Transport Safety [internal transport and logistics, permit based] and Driving for Work [using of public roads requiring a driver licence].

Work Related Vehicle Safety

Your programme for managing Work Related Vehicle Safety should include the following:

  • Work Related Vehicle Safety policy;
  • Planning;
  • Putting into Practice;
  • Measuring Performance;
  • Reviewing Performance.

Are all Work Related Vehicle Safety risks included in your policy?

Only evidence relating to 2023 will be marked.

Evidence of the implementation of the organisations Work Related Vehicle Safety policy and the tackling of specific risks such as those below [non exhaustive list] with evidence provided should include:

Workplace Transport Safety

Workplace Transport Safety involves the use of vehicles and mobile plant/machinery within a workplace boundary including temporary workplaces such as construction sites. It includes a wide range of vehicles from common vehicles such as cars, delivery vans, large goods vehicles and forklift trucks to less commonly encountered container handlers and rubber tyre gantries. Very few places of work do not encounter some form of workplace transport.

To manage workplace transport safety you need to look at:

Providing or maintaining

  • a safe workplace;
  • a safe vehicle;
  • a safe driver;
  • and / or safe systems of work.

Specifically, for Workplace Transport Safety, the tackling of specific risks with evidence provided should include:

  • The management of workplace transport safety;
  • Vehicles and mobile plant/machinery risks within the workplace;
  • Consideration for cars, delivery vans, large goods vehicles, forklift trucks, container handlers, rubber tyre gantries, also not forgetting employees’ or visitors’ motorcycles and bicycles;
  • Loading / unloading bays /  or loading / unloading arrangements;
  • Load securing;
  • Safety signage;
  • Internal road and car parking layout and marking;
  • Safe pedestrian access and egress for employees, contractors, suppliers and visitors [pedestrian / vehicle separation];
  • Warehousing safety.

Driving for Work

Driving for work includes any person who drives on a road as part of their work (not including driving to and from work) either in a company vehicle or their own vehicle.

Although the driver is mainly responsible for how they drive, employers have a key role to play in managing and influencing the driver, the use of their vehicle and their journey to increase safety when driving for work.

Driving for work involves a risk not only for the driver, but also for their fellow workers and members of the public, such as pedestrians and other road users. As an employer or self-employed person, you must, by law, manage the risks that may arise when employees drive on roads for their work.

Managing driving for work should form a core part of your company’s overall health and safety management system, regardless of whether you have one employee or many.

To manage driving for work, you need to look at three key areas:

  • the driver;
  • the vehicle; and
  • the journey.

Specifically, for Driving for Work, the tackling of specific risks with evidence provided should include:

  • Training;
  • Driving Licence;
  • Authorisation to drive;
    • Review of authorisation (licences and permits)
  • Walk around checks;
  • Health checks;
  • Drivers’ handbooks;
  • Additional driving, e.g. defensive driving, advanced driving;
  • Notification of accidents;
  • Load carrying, e.g. loads, dangerous substances;
  • Has the organisation identified the carriage of dangerous goods relating to the organisation;
  • Use of handsets, e.g. mobile phones, music players, etc.

Provide policies and procedures relevant to the above.

Evidence of implementation of the above.

NOTE: Training relating to Work Related Vehicle Safety should be included in section 9 (Health & Safety Training), not in this section.

Driving for Work Award

The Driving for Work Award, as part of the overall Occupational Safety Awards, requires entrants to demonstrate evidence of the following in relation to driving for work: policy, planning, practice, measuring performance and reviewing performance. It also includes Work Related Vehicle Safety.

The entrant who scores highest in Section 12 relating to Work Related Vehicle Safety will win the “Driving for Work Award”.  This award will be made in addition to whatever other award the successful organisation has achieved.

This is not an exhaustive list but presents a structure for applicants.

Download the awards guide [prompt list] [pdf; 592kb]

Download the Safety Awards Entry Form and Statistics section* [see page 2] [pdf; 1mb]

Where do I send my entries and other information?

* Interactive fillable entry form which can be filled in using Acrobat Reader [PC/Mac] or Preview [Mac]